Annual Meeting 2010                                  (posted May 28, 2010)

• President Kris Keough called the meeting to order at 7:33 p.m. and asked Secretary Vic Palles to read the standard notice of meeting. 
  Kris then welcomed shareholders, members and the large group of Past Presidents in the audience and thanked them for attending.
  
  
• A minute of silence was observed in remembrance for departed club members over the past year with special notice of the passing of Past Presidents Harry Monk Jr. and Ron Sproule.
  
  
• The minutes of the Semi-Annual meeting held held October 9th, 2009  had been made available to attendees.  The requested motion to adopt the minutes was made by Past President Hart Kapitoler and seconded by Dan Sul. 
  
  
• There were no items of business arising out of the Semi-Annual meeting held last fall.
  
  
• There was no significant correspondence of note for the meeting.
  The Chairs of the various committees were then invited to present their final reports for this season.
  
  
• Colin McLachlan, chair of House and Finance, requested that Treasurer Bruce Kerr present the club's audited financial status. 
  -Bruce referred to the Auditor's Report of the financial statements of the Deer lodge Curling Club dated April 30, 2010; copies of which had been made available to attendees.  He commented that the club had another good year.  The report was recently completed and he hadn't studied it in any detail yet.  He instead referenced his detailed financial reports backing the Auditors' numbers.  Total membership & dues were up over $3K.  Bruce congratulated Brent Mackie on his record collection of members' curling and locker fees. Locker use documentation was greatly enhanced.   Associate Leagues and other facilities rentals were up as well for the year. The Grey Cup lottery exceeded last year's Super Bowl by over $1K thanks to Bruce McBeth and his team.  TV raffle returns weren't as good as the previous year but still excellent.  Extra record keeping detail was required by the licensing body and Rob Keough automated it for our future use.     As per Schedule 1 net profits from the bar were down by $2.5K while the net profit from Ice Operations was up over $6K.  Bruce also singled out and thanked Bruce McBeth re the Jr Mens Championship and the event's profit of $13.3K. On the expense side Repairs & Maintenance were up $6K.  Plant problems just before the Jrs,  a heating breakdown and some very costly sewer line problems right at the end of the year were the main items.   On the positive side Property Taxes were down $1K.  Bruce also explained that the long term debt is down to $69.5K.  We have a new agreement in place with the RBC bank to pay it off over 95 months at $945 per month at a variable rate of prime + 2%.
  - Past President Hart Kapitoler asked  if there was any thought to paying down the debt faster due to the healthy size of our bank account.
  Bruce Kerr responded that some of the cash has already been used to pay bills and we also need funds to carry us over the summer.  We will likely make an additional payment to pay down the loan later in the year as we have done in previous years.
  - Past President Rick Mutton asked about the doubling of expenses for Prizes & trophies as shown in Schedule 3.  
  Bruce Kerr responded that our club curlers have had a very successful year resulting in more appearances at provincial and national championships for which we extend funding support. 
  In addition this is the account that includes expenses for the recent purchases of a new supply of club pins, past presidents pins and crests (buy once every several years).  
  - Past President Bruce McBeth asked to meet with Bruce Kerr after the meeting re Grey Cup lottery documents that need to be filled out  to acquire this year's Grey Cup lottery license.     
  Bruce Kerr agreed to meet with him later.
   
  House and Finance Chair Colin McLachlan continued the House & Finance presentation with the reading of the House report. 
  Colin said that it was a successful year for House & Finance with the exception of a few unexpected large bill surprises at the end of the year.  He thanked Brent Mackie for all the time he was able to put in helping with House & Finance duties.  Colin also noted that Hal Tanasichuk will be returning as Head Ice Maker next year as will Jody as the bar manager.  The caterers will also be returning.  We will be recruiting for an assistant ice maker. He also noted that Vic wanted to retire from the Board in the next year or two and will need to be replaced.
  -Items to be done over the summer months were identified as follows;
  (i)Review existing condition of security fixture; replace with new as see fit.
  (ii) Re-evaluate handicap signage locations with Kris Keough and Bruce McBeth. Plan is to have new signage in place for the 2010-2011 curling season.
  (iii)Supply and installation of puck board dividers between the curling sheets and along the exterior boards of sheets 1 and 6.
  - Past President Bob Pattie asked about the apparent damage being done to our parking lot due to the new house being constructed on the corner.
  Colin McLachlan responded that he will be looking into that this week.
  - Past President Bruce McBeth asked about the current status of repairs to the east wall of the arena.     
  Colin McLachlan & Kris Keough responded that the plan is to tackle this major undertaking  next year.  Costs will be high and outside funding support will be required.  A lot of time was spent planning for it this year and learning more about the grant process with the provincial government.
  
  
• Brent Mackie, chair of Membership and Draw, was next to report
  -Brent commentred that this past year brought many exciting challenges from the record breaking collection of dues, finally getting the lockers up to date, and the challenge of trying to fill all the sheets on all the nights.
  He was pleased to have an opportunity to work as an umpire with Norm & Martha Brown while attending the youth jamboree at the end of March.
  Brent thanked Vic Palles for his help in posting the draws and updating the web site.  Rick Mutton was also praised for his unwavering support and help with the club play downs.
  He noted that because of his accident at work he had plenty of opportunity to be at the club every day and was able to work with Colin on getting some repairs completed. The sand and grease in the sewer line is finally cleaned out so we should have no more back up problems. Derksen Plumbing finally installed the grease interceptor and is ready to go when the kitchen starts up next season.
  Brent noted that this summer we will see the installation of the new sheet dividers, ensuring cleaner ice and a happier Hal. 
  Doug Mackie was later asked to comment on Associate League activities.  He had prepared a formal report.
  ln the 2009/2010 season we had 14 associate leagues curling out of Deer Lodge. These leagues bring in
  approximately 800 people a week through our doors and are very important to the survival of the club.
  The associate leagues have been very supportive and some have made donations to projects such as the EAD.  They have contributed to the fund raiser with prizes for the silent auction, and represented a large number of participants at the event.
  The associate league appreciation night was once again a success, with our board members were limited to fielding only one team due to the large number of leagues that took part.
  Brent was pleased to report that all of the associate league who were with us last year have committed to curling at Deer Lodge again this coming season.
  - Past President Bruce McBeth asked how membership prospectives look for next year.     
  Brent responded that this being the Olympics we saw more people interested in curling in general.  Mondays should be sold out next year again.  It will still be a challenge to exceed this year's membership.  
  - Past President Hart Kapitoler asked if there could be spill off of memberships from Grain Exchange CC to DLCC.
  Brent Commented that the Grain Ex. still has one more year to operate.
  
  
• Dan Sull, chair of Entertainment then made his presentation.
  -He summed up the successful Windup last month thanking Brent and Kris for their support.  He noted that it had been a busy year and felt that all the events were a success.  He thanked the volunteers on and off the board.   He spared no opportunity to remind us that Frank Mitchell would be the chair for Entertainment next season.
  
  
• Promotion and Publicity Chairperson Frank Mitchell presented his report.  
  -Frank commented tah this season we pretty much have had a status quo year.  We had lost a few advertisers Cam Clark Ford (in Ice), Park Pontiac (Side Board) Royal Bank (Roster) however we were able to replace them for the most part with River City Ford (In Ice) and Steve Gould (Back Board) to name a few.
  He noted that we have very strong and supportive advertisers and he feels confident that this trend will continue next year as well.
  Frank thanked his fellow board members for their help and support this year.
  He also requested that if anyone knows of any company or individual that would like to advertise within the club or roster to bring the information to any board member to follow up.
  
  
• Junior Curling
    The Junior Curling Report was submitted by Vic Palles on behalf of coordinators Doug Bauer and Candace Andries. 
  - The number of participants in our programs increased this year in both Little Rockers and Bantams programs.  This was a direct result of the dedicated efforts of Doug Bauer and Candace Andries.  Thanks should also go to the parent volunteers as well as the Board and club staff for their continued support of these important leagues.
  Little Rockers ran Sundays, from 2-2:45 p.m.; 19 youngsters, some as young as 5 took part under the direction of co-ordinator Candace Andries. Bantams were on the ice Sundays, from 3-5 p.m.; 21 kids aged 10-14 took part, an increase of 7 over last season.  The co-ordinator was Doug Bauer.
  As in previous seasons both leagues saw kids join at various times throughout the year eventually requiring an extra sheet of ice (up to 3 ) to be allocated to their use.  A Fun Parents vs Kids game on Dec 13 was held before breaking for Christmas. The kitchen donated hot chocolate and the parents supplied snacks.  After Christmas the leagues splint into teams for game play for the rest of the season. A number of free tickets to the BDO classic became available to the club and were made available to the young curlers and their parents. The kids really enjoyed seeing the curling action at the MTS Centre.   A joint windup for Bantams and Little Rockers was held at  the club.  Unfortunately their experience with the food service had them determined to return to Boston Pizza next year for their wind up.
  - Murray Peterson once again organized a  very successful Junior Bonspiel.  This year it was held in February, later in the season than normal.  This year's  Bonspiel we believe was the first-ever Harry Potter Bonspiel.   We had all sorts of wizards and witches and strange folk in the club.  Twenty-four teams participated in the bonspiel in 13 and Under and 16 and under age groups.  Thanks went to  the bonspiel's sponsors, Pepsi and Boston Pizza, as well as Jodie for all her hard work and the bar and kitchen staff. Hal and Brandon made perfect ice once again.  Doug Bauer helped organize and man the Players' Lounge.
  Winners of the 16 and Under event (although not officially a home team) was the Beth Peterson rink with lead Breanne Yozenko, second Melissa Gordon, third Robyn Njegovan and coach Jack Gordon.
   
  
• Next on the agenda was an update by Vic Palles on news from Curl Manitoba
  - The MCA started the season with changing their operating name to "Curl Manitoba".  They also introduced a new logo. The revised  smaller  board of directors was now in place for this season(44 down to 12).  They operated more as a governing body rather than an operating one.  They had 6 representatives from Wpg and 6 rural with a equal balance of  females and male representatives.  Shane Ray admitted to some growing pains , however they feel this first year has gone quite well.  The reorg of the curl manitoba board has also resulted in pushing the  majority of event involvement down to the club level where volunteer burnout is becoming pronounced. Shane Ray confirmed that the establishment of event liaison individuals has not progressed as quickly as initially envisioned.  In the absence of event liaisons, a lot of the responsibility and authority is defaulted to the club event volunteers.
  Curl Manitoba moved their offices from 200 Main Street  to  near the Planetarium in February.  Because of  increasing ongoing costs and reductions in funding from Sport MB,  CurlMB Affiliation fees will be increasing for the 2010 - 2011 season.   The MCA portion of affiliation fees had not changed since 2000 while the CCA's  portion increased in 2007.  We just received the 10-11 invoice. It is still based on the per sheet basis as the Affiliation Review committee is still addressing options in allocating fees.  The initial estimate was in the order of $50 - $60 per sheet. 
  - CurlMB did agree to a request from the WCCA to increase the ice rental payments next season from $13.50 per sheet to $16.00 with incremental increases to eventually reach $24 per sheet.
  - The MCA Bonspiel appeared to go quite well this season without last year's scheduling problems. They anticipate an increase in entry fees next season to $280.  Prize money will increase as well.
  - There still has not been any form decisions re competitor cards.  
  - In Spring of 2009 CurlManitoba formed a committee to review all of the Provincial Championship formats and their Qualifying procedures.  To date all Championship and Qualifying reviews have been done.  Changes will start being made in the 2010-11 season.
  Most changes are in qualifying through Sports Regions rather than zones.    
  - The Event calendar is out now, they are going back to a more normal schedule now that the Olympic year is done with. 
  - The MCA annual meeting will be held Saturday June 5, 2010 at the new Sport Life Centre at 145 Pacific Avenue  at 9:00 AM.
  There are 4 constitutional changes on the agenda as well as the election of 4 positions on the Board.
   
  
• Vic Palles also commented on WCCA activities. 
  - The WCCA is an Association of the City of Winnipeg Curling Clubs. Throughout the curling season this group meets to discuss various aspects of running the city curling clubs. They work together to address common issues, share information and provide a focal point for discussion with the MCA.
  - Janette Phillips from Fort Rouge CC continued as President of the WCCA this past season.  Dewar McKinnon from the Pembina CC was the Treasurer and Paul Batchelor from the Assinniboine CC was Secretary. 
  This season 4 meetings took place : September 22/09,  November 22/09,  March 14/10 (which was hosted at DLCC),  and May 10/10.   Shane Ray from Curl Manitoba attended the first portions of  the September and March meetings. (Jim Strath also at Sep meet).
  - The WCCA coordinates the icing of the CurlMB events in the city. For the 09/10 season Deer Lodge provided ice for the  for the Asham Youth Bonspiel  late March 2010.  We did not volunteered ice for the traditional Asham Youth Christmas bonspiel as it was too close in time to the Jr Mens in December.  For 2010-11 we have offered to ice the Christmas and late March events.  As yet not all the 2010-11 CurlMB events are iced.  Several Wpg curling clubs had not yet volunteered ice time.  Jr , Scotties and Masters Zones were still looking for host clubs as of the May WCCA meeting. 
  The WCCA  was successful in requesting that CurlMB to raise the $13.50  per sheet ice payment fee  to $16.00 for the 2010-11 season with annual inflationary increases.   
  - The timing of the Winnipeg Regionals for the provincial Dominion Club Curling Championships was a hot agenda item for the year as it was scheduled too early for a lot of the clubs to declare their club champions in time. A compromise was reached with CurlMB to delay as late as possible before the Provincial Dominion in Portage. The Mike Mahon from Deer Lodge won at the  Wildwood CC and ended runners up in Portage.   The city championship trophy is being engraved and will be delivered to DLCC.  The Dominion Regional/Day Time event is becoming a popular event.  Elmwood will be hosting next year's Dominion Provincial while St. Vital & Wildwood are vying for the Wpg Regionals.
  - At the last WCCA meeting on May 10, Janette Phillips announced that she would be stepping down as President but will finish off her current icing activities.   She is serious this time. Dewar McKinnon will not be back as Treasurer, but another accountant has stepped up to fill the spot.  Paul Batchelor from AMCC is to continue as  Secretary next year.
   
  
• Kris Keough made his Presidents report next.
  He commented that it was his his great pleasure to serve as President of this board over the last year, with such a great group of hard working people to work with it made his job easy.  It also allowed him to give Bruce McBeth a run for his money with the Presidents tab.
  
  
• Past President Ian Mahon made a motion to ratify the actions of the Board for the year ending April 30, 2010;  seconded by Past President Cliff Murphy. The motion was passed.
  
  
• Past President Rob Keough announced the names of the nominated 2010-2011 Board Members (see below).  After the nomination, Rob asked if there were any further nominations from the floor three times.  No further nominations were put from the floor.
  The 2010 - 2011 DLCC Board of Directors :
  President  Colin McLachlan
  1st Vice    Brent Mackie
  2nd Vice   Dan Sulk
  Treasurer  Bruce Kerr
  Secretary  Vic Palles
  Directors   Returning : Frank Mitchell, Dan Rosentreter, Doug Mackie, Harvey Dube and Rob Cornelius ; New :  Wayne Buckle, Ginette Furney and John McLachlan
  -Motion to approve the board was made by Past President Bruce McBeth and seconded by Past President Guy McLachlan was passed.
  The Past President is not a nominated position and is automatically filled. Kris Keough is therefore Past President
  
  
• Motion was made by Past President Bruce McBeth to accept the nomination of the Auditors : PKBW. 
  Treasurer Bruce Kerr seconded the nomination and it was passed.
  
  
• Kris Keough helped Colin McLachlan put on his blue President's jacket and handed the gavel to Colin to be President for 2010-2011  (see gavel photo). 
  Colin then presented Kris his Past President crest and pin (see crest photo).
  Colin then acted as the chair for the remainder of the Annual Meeting. 
  
  
• Colin thanked those in attendance and said he was looking forward to next season.
  
  
• No specific items were identified, but Bruce McBeth that we have a new set of Past President pins.  If any of the more recent Past Presidents haven't got one they should see Vic.  Vic noted that we also have a new supply of Past President crests.
  
  
• The motion to adjourn was made at 8:25 P.M. by Past President Hart Kapitoler.  This was followed by refreshments. 
  Thanks go to to Jody Smart  for the food and bar services during the evening. 
  
  

Last modified: May 28, 2010, 8:30 pm