Annual Meeting 2011                            (posted May 25, 2011)

• President Colin McLachlan called the meeting to order at 7:40 p.m. and asked Secretary Vic Palles to read the standard notice of meeting. 
  Colin then welcomed shareholders, members and Past Presidents in the audience and thanked them for attending.
  
  
• A minute of silence was observed in remembrance for departed club members with special notice of the most recent passing of Past President Walt Campbell.
  
  
• The minutes of the Semi-Annual meeting held October 7th, 2010  had been made available to attendees.  The requested motion to adopt the minutes was made by Past President Mitch Njegovan and seconded by Doug Mackie. 
  
  
• There were no items of business arising out of the Semi-Annual meeting held last fall.
  
  
• There was no significant correspondence of note for the meeting.
  
  The Chairs of the various committees were then invited to present their final reports for this season.
  
  
• Brent Mackie, chair of House and Finance, requested that Treasurer Bruce Kerr present the club's audited financial status. 
  -Bruce referred to the "Independent Auditors' Report Financial Statements April 30th 2011" that was distributed to the attendees. The latter had been prepared by the PKBW Group.  
  Bruce commented that there was $74.4K in cash in our bank accounts comprised of $68.9K in the general accounts and $5.5K in the lottery accounts.  He offered thanks to Kris Keough for helping to reduce the Accounts receivable down to under $1K through his contribution.  There was an addition of $18.6K  worth of capital assets including such items as the new TVs, grease trap in the kitchen, repairs to chairs and  the recently added eaves troughing.  Our repayment of long term debts has brought our Note payable down to $58.4K.  Bruce reported the club made $18.5K as a profit from operations.  He stated that he was happy with the year.
  There were no questions from the floor re the audited financial statements.
   
  House and Finance Chair Brent Mackie continued the House & Finance presentation with the reading of the House report. 
  Brent commented that Dan Sul will have some additional information on a few House & Finance topics in his report to be presented next.
  Brent then highlighted some recent changes. A new and updated burglary and fire alarm panel has been installed including two new motion detectors.  Eaves troughing was installed on the east side of the building to divert water away from its base. This was one of the items on the to do list from the Province prior to any grant funding.  Exploratory holes are to be dug to expose some of the glu lam arches and a building specialist or Architect will be consulted to decide on the best remedy to fix them.
  Brent will be passing his duties off to Dan Sul and assured everyone that we will be in good hands.  He said he was looking forward to his upcoming year as President and confident in the new Board of Directors.
  - Past President Bruce McBeth asked if related expenses were being paid from the appropriate Lotteries account.  Brent responded, yes.
  - Bruce then asked about the glu lam schedule and whether it will include a stone filled trough along the east side to empty north of the club.
  Brent responded that the first steps are to be undertaken next week with a work party being arranged for digging holes. The next step would be obtaining the professional advice for the right solution followed by implementation whose timing  would be dependent on government grants.
  The preferable drainage would be into our own sewer system however the east side trough could be necessary dependent on the glu lam solution proposed.
  - Past President Cliff Murphy noted that the Pembina CC has a boot available for one of the glu lams.  Brent Commented that he had talked to the Pembina 2 years ago. The repair of the glu lams may or may not include boots depending on the proposed fix.
   
  
• Dan Sul, chair of Membership and Draw, was next to report
  -Dan commented that all the evenings were full last year which was something we haven't enjoyed for some time. There is even a wating list on certain evenings. He offered Hal Tanasichuk a big thank you for the quality of the ice.
  He was glad to report that every locker was accounted for and paid.  He offered a special thank you to Doug Mackie for his strong leadership and work with the Associate Leagues.
  Doug Mackie was then asked to comment on Associate League activities.  Doug Mackie noted that we had lost one rental league  (St James Assiniboine Teachers) but hoped to have them back in the fall.  We were able to have the St. Charles School children for a 10 week session in their place in the schedule.  An advertising campaign is being worked on to to help address the membership drop in a number of daytime leagues.
   Dan returned to his presentation with thanks going to Martha & Norm Brown, Laurie Mitchell, and Reg & Jane Sims for their umpiring of bonspiel events.  He highlighted the contributions of Rick Mutton and observed that we will miss his guidance and leadership.  He also thanked the Past Presidents group as a whole.
  Dan then turned to his supplement report on House & Finance activities as noted by Brent earlier. He was happy to report that the City of Winnipeg through the help of councillor Scott Fielding has supported our request for 50% of our house improvement projects for up to $10K.  Some of these improvements have been already been completed such as the board protectors and eaves troughing. A Provincial grant request for $10K under the youth sports program has been made and ear marked for a new ice scrapper.
  There were no questions from the floor for either Dan or Doug.
  
  
• Frank Mitchell, chair of Entertainment then made his presentation.
  -Frank reported on the successful Windup last month noting the numerous complements on the food.  He reminded us of the June 3 Golf Day and early bird registration next on the schedule. The Italian Night  fund raising dinner had the the largest participation on record.  He thanked the entertainment committee along with all the volunteers.
  Frank commented that the entertainment chair was busy throughout the year and felt that all the events were a success.  He said he looked forward to the challenges of Membership and Draw next year.
  There were no questions from the floor.
  
  
• Promotion and Publicity Chairperson Dan Rosentreter presented his report.  
  -Dan read his report to those in attendance. He commented that we had lost two sponsors during the year  but also added two with back wall billboards.  He had a special thanks for Frank Mitchell for his guidance and previous record keeping.
  There were no questions from the floor.
  
  
• Junior Curling
  The Junior Curling Report was submitted by Vic Palles on behalf of coordinators Doug Bauer and Candace Andries. 
  - Vic noted the report was a combined effort of Doug Bauer and himself.  Doug will be coming on the Board as the Junior Director next season.  We will be looking for a volunteer to lead the Little Rocker program as Candace has stepped down from that role.
  Little Rockers & Bantams Leagues
  We had about 40 participants in total in these programs.  There were a number of returnees in the Little Rockers programs. Thanks should go to the efforts of Doug Bauer, Candace Andries and  parent volunteers as well as the Board and club staff for their continued support of these important leagues.
  •    Little Rockers ran Sundays, at 2 p.m.; under the direction of co-ordinator Candace Andries.    
  •    Bantams were on the ice Sundays at 3  p.m.;  under the direction of co-ordinator Doug Bauer.
  As in previous seasons both leagues saw kids join at various times throughout the year eventually requiring an extra sheet of ice (up to 3 ) to be allocated to their use.  A fun Christmas event including a turkey shoot was held.  After Christmas the Bantams split into teams and started league play on Jan. 9th.  A joint wind up for Bantams and Little Rockers was held off site as their experience with the food service at the club last year had them determined to return to Boston Pizza this year.  Doug Bauer has started advertising  for next year and he has already received some inquiries.
  Murray Peterson Junior Bonspiel
  The 10th annual Deer Lodge Curling Club Junior Bonspiel was held November 12-14 with 16 teams in the 16 and Under Division and 8 teams in the 13 and Under Division.  We had teams from all across the city, elsewhere in Manitoba and even a team from Saskatchewan.
  On Sunday, in the middle of the four semi-final games, the power went off.  After waiting over an hour, it was decided it was time to go home so we actually had eight winning teams this year!
  Congratulations went to all of them, to Hal and his crew for excellent ice and to the bar and kitchen staff for all their support.
  MJCT Ice Breaker Bonspiel
  The Deer Lodge Curling Club hosted the Deer Lodge Icebreaker Bonspiel October 1-3.  This was the first event for 2010/11 Manitoba Junior Curling Tour season.   The event had a full entry of teams in both the Junior Men and Junior Women Divisions.  Daniel Birchard's team won the junior men's event final and Shannon Birchard's team took the junior women's final.
  Joey Witherspoon's Deer Lodge team lost to Daniel Birchard's team n one of the  junior men's semis.
   Junior Teams
  There were several Junior teams competing in the Mens evening leagues.  The Joey Witherspoon team won a spot into the Junior Men's Provincial Championships by winning the Manitoba Canola Growers Junior Men's Berth Bonspiel held in Boissevain. Prior to that in November they went through undefeated to win the Mens division of the Ottawa Valley Junior SuperSpiel  in Ottawa. Witherspoon defeated the 2010 World Junior champion Peter De Cruz team from Switzerland twice.
  The Joel Hildebrand team went undefeated in their Winnipeg Regional Playdowns and won a spot in the Junior Men's Provincials.  They also won the Junior Mens "A" Free Press event of the Curl MB 8-ender Christmas Bonspiel. We didn't have a provincial title this year but the teams represented the club well.  Scott Peterson, 2nd on the Hildebrand team, was named as recipient of the Susan Galbraith Award for Sportsmanship, the repeat winner from the championships held last year at Deer Lodge.
  
  
• Next on the agenda was an update by Vic Palles on news from Curl Manitoba
  -Since the last update at our Semi Annual meeting in October 2010 Curl Manitoba has moved forward on their plans to implement affiliation fee changes for the 2011- 12 season.  Instead of  paying a fee of $275 per sheet the new membership model will see a $100 fee to the club and a $4 fee charge for each participant curler. There is also a requirement to collect and forward some demographic info re our curlers. CurlMB made a series of presentations to clubs (ours was on March 5).   CurlMB has also rewritten their Constitution and Bylaws to incorporate changes required due to this new membership model.  These changes are up for approval at their AGM on June 4.  In anticipation of this passing we have updated our Mens Curling application to show the collection of a $4 fee which we will forward to CurlMB.  We have also updated our Associate League rental contracts accordingly.
  CurlMB followed through in most part with their stand on the strict deadline for entry onto the Dominion regionals.
  We didn't host any CurlMB provincial championships or major events but have indicated we will work towards something major in 2013-14 or 2014-15 and then again in our 100th club anniversary year 
  The CurlMB annual meeting will be held Saturday June 4, 2011 at the Heather Curling Club.
  The incoming President is Resby Coutts.
  -Past President Bruce McBeth asked if the Associate Leagues were on board with the new affiliation fees proposed by CurlMB.  He strongly believes this is a necessary step for CurlMB to take for their long term funding requirements.      
  Doug Mackie & Vic Pallesresponded that DLCC supports CurlMB in their plan to implement the new affiliation fee model and will vote accordingly at their AGM.  Notice of the change and communication has taken place with rental leagues including changes to rental contracts. There are still some procedures to be worked out re the collection of demographic information requested by CurlMB.
   
  
• Vic Palles also commented on WCCA activities. 
  - The WCCA is an Association of the City of Winnipeg Curling Clubs. Throughout the curling season this group meets to discuss various aspects of running the city curling clubs. They work together to address common issues, share information and provide a focal point for discussion with CurlMB.  Janette Phillips from Fort Rouge CC continued as President of the WCCA again this season. 
  Tony Galbecka from the Charleswood CC was the Treasurer, Paul Batchelor from the Assinniboine CC was Secretary and Carol Fraser from the Heather CC  was on the Executive as Member at Large. 
  This season 4 meetings took place : September 23/10,  January 16 /11,  March 20/11 ,  and May 9/11.  There were DLCC representatives at each meeting.  Shane Ray from Curl Manitoba attended the first portions of  the September, January  and May meetings.
  The WCCA coordinates the icing for certain of the CurlMB events in the city. For the 10/11 season Deer Lodge provided ice for the Christmas Youth bonspiel  bonspiel and the Youth Jamboree  late March. We had fewer draws than expected. The Event calendar for next season is out now and we have offered to provide ice for the same events this year although requesting no Saturday draws of the Youth Bonspiel. 
  As of the May WCCA meeting they were still looking for clubs to host the Scotties Regionals, Masters Mens Regionals and CurlMB Womens Berth bonspiel.  They are also short ice for the Safeway Regionals and McDiarmid Lumber.   
  The executive of the WCCA will be meeting with CurlMB in the near future to review and update the zone agreement so more accurately reflect the ongoing relationship.  The WCCA wants event liaison reps to assist clubs. 
  The implementation of the new CurlMB affiliation fees is a contentious issue based on timing, impact to club operations and administration overhead in order to provide accurate participation totals.
  Another survey of Wpg curling clubs is being conducted including curling fees, bar prices etc. similar to ones done in the past.
  
  
• Colin McLachlan made his Presidents report next.
  He summed up his year as "a great and memorable one" then went on to give a few highlights.
  This included attending the Junior Provincials in Gimli and various bonspiels at the DLCC;  attending various functions including Past President Night, The Antlers Annual Christmas lunch, New Years Day Levee, Associates League Night, The Calcutta, The Fundraising Dinner, Men's
  Windup, Curling Hall of Fame Dinner; chairing our monthly Board Meetings and  having the privilege to use the Presidents Tab; which he said was worth years on the board and then some.
  Colin mentioned the success of Deer Lodge  teams and their accomplishments throughout the year :
  . Team Witherspoon and Team Hildebrand berths into the Junior Provincials
  . Team Grassie berth into the Men's Provincials
  . Team Chambers berth into the Mixed Provincials
  . Team Grassie berth and winning the Mixed Provincials
  . Team Gordon berth into the Dominions 
  He thanked Hal and Brandon re preparation of the ice, Jody, Shirley and bar staff for making everyone feel at home, Bruce & Debbie  and kitchen staff and the Board.
  He concluded that we will be in good hands next year with Brent Mackie taking over the helm...as for the President's Tab maybe not so much.
  
  
• Past President Bruce McBeth made a motion to ratify the actions of the Board for the year ending April 30, 2011;  seconded by Past President Mitch Njegovan. The motion was passed.
  
  
• Past President Kris Keough announced the names of the nominated 2011-2012 Board Members (see below).  After the nomination, Kris asked if there were any further nominations from the floor three times.  No further nominations were put from the floor.
  The 2011 - 2012 DLCC Board of Directors :
  President  Brent Mackie
  1st Vice    Dan Sul
  2nd Vice   Frank Mitchell
  Treasurer  Bruce Kerr
  Secretary  Vic Palles
  Directors   Returning : Dan Rosentreter, Doug Mackie, Harvey Dube, Rob Cornelius, Wayne Buckle, Ginette Furney and John McLachlan ;
  New : Tony Feheregyhazi  and Doug Bauer
  -Motion to approve the board was made by Rob Cornelius and seconded by Past President Bruce McBeth was passed.
  The Past President is not a nominated position and is automatically filled.  Colin McLachlan is therefore Past President
  
  
• Motion was made by Past President Bruce McBeth to accept the nomination of the Auditors : PKBW Group. 
  Past President Cliff Murphy seconded the nomination and it was passed.
  
  
• Colin McLachlan helped Brent Mackie put on his blue President's jacket and handed the gavel to Brent to be President for 2011-2012  (see gavel photo). 
  Brent then presented Colin his Past President crest and pin (see crest photo).
  Brent then acted as the chair for the remainder of the Annual Meeting. 
  
  
• Brent thanked those in attendance and said he was looking forward to next season.
  
  
• There were a few New Business items :
  1.  Bruce McBeth asked to meet with Brent Mackie and Bruce Kerr after the meeting to complete some tasks required for the Grey Cup ticket raffle this fall
  2. Bruce also asked about the status of attempts to ease the Secretarial duties of Vic Palles.  Brent responded that Vic had been asked to put together a list of his tasks for review.
  3. Frank Mitchell identified that we will sorely miss Rick Mutton and his volunteer efforts with the MCA Calcutta and end of season club playoffs.  He is concerned that we will need expertise that we currently do not have.  Other individuals will have to be drawn upon to help.  Bruce McBeth suggested that perhaps, as a starting point, Rick could be asked for a list of the tasks someone else will have to take on.  
  4. Brent then asked  Board members to gather in the Board room immediately after adjournment for a brief meeting.  He invited all others in attendance to please enjoy the President's tab at the bar while the Board is away.
  
  
• The motion to adjourn was made at 8:35 P.M. by Past President Cliff Murphy. This was followed by refreshments arranged by Frank Mitchell. 
  Thanks go to to Jody Smart for the food and bar services during the evening. 
  
  

Last modified: May 25    2011     10:30 pm