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December 2011 Board Meeting (posted Dec 11, 2011)The Board of Directors met on Sunday December 4, 2011 in the main floor Board Room. Dan Sul called the meeting to order at 9:11 a.m. and chaired the meeting until Brent Mackie arrived a little later. Harvey Dubé, Rob Cornelius, Colin McLachlan, John McLachlan and Doug Mackie were unable to attend.A few brief highlights of the Board Meeting : Preliminary engineering report re glulams - Deferred again according to Dan Sul. Dehumidifier grant application - Dan Sul is still working on this Analysis of debit & credit card service conversion - Bruce Kerr hasn't started yet. "Learn to Curl" invoicing - Bruce is adding 4% to last year's rate. Graffiti removal - Frank Mitchell reported that 2 alternatives were available : a commercial product or cheap hair spray. We'll go with the latter. This is probably a summer time job. PC upgrade - Frank hasn't had the time to upgrade yet . Steel brackets safety - Tony Feheregyhazi will get a prototype bracket built for testing. It will still have a little knob protubing but should be safer. First Aid kits - Dissolvable aspirin is now included in our first aid kits as per Tony. He explained some options re splints and we agreed upon inflatable compression splint to be added to kit. Wire brushes at home end to clean brushes - Doug Bauer found some and had them put up. Roster Booklets - Vic Palles reported that they were printed and ready to be distributed. Cover color was not exactly what was asked for. Curl MB Afilliation Fees - We are late in reporting to CurlMB. Vic has yet to receive information from one of the rental leagues. We have approx. 935 curlers at DLCC with demographic info collected for just under 900 so far. Vic will reconcile the fees collected to date with Bruce before any payments are submitted. From/to the CCA : -Received quarterly cheque & statements for donations made to DLCC through CCA, copies of 2011 Volunteer of the Year Application Form, another copy of Curling Assistance Program 2011-12 information package and its application form. From/to the CurlMB : -Received a mail out with posters, MB Ladies Past President Assoc luncheon and next year's annual meeting notice, Dominion CC Championships FAQ, Eligibility requirements, Declaration of Interest Form and Teams Entry Form. -Email with letter from Stony Mountain CC re Jan 28 fundraising special event & request for donations for their silent auction. -Received invitation to attend a meeting re MCA Bonspiel 125. Dan S and/or Frank likely to attend. -Email received re Ice Tech Mentorship program. -Email notification re Skill Development session in January. From/to WCCA : -No correspondence. From/to others : -We were notified by Past Presidents Rob Rummery and Ian Mahon that they had each made donations to the club through the CCA. -Bruce Kerr distributed copies of the up to date Balance Sheet and Profit & Loss Statements. On the Balance Sheet statement, the total cash in all the club's bank accounts and in the bar float is $103.8K. This compares to $123.2K total last year at this time. The building account currently stands at $6.5K, with $86K in the chequing account and approx. $4K in the lottery accounts. Bruce noted that the Accounts Receivable is $1.2K including $0.6K owing in membership fees. The amount of the note payable to the Bank is $53.4K compared to $61.9K last year. On the Profit & Loss statement, the income from Membership & Dues remains up over last year partly due to Lil Rock & Bantams fees that are now included on our books. Also to be noted is the record effort by Frank Mitchell with Locker fees collections. The collection of rents from Associate leagues is still behind schedule resulting in our Total Income to date being approx. $23 less than last year. On the expenses side, Total Expenses to date are within approx. $2.0K of last year. -House & Finance Chair Dan Sul read his House report. He commented that things are running smoothly. Once again we should thank Bruce McBeth and his hard working crew for their ongoing organization and successful running of Grey Cup Pool. The next fund raising activity will be the TV Raffle. Colin McLachlan will be dispensing tickets soon. Dan reported that we have a Christmas booking for the 106 for the entire facility, and have had a few inquiries for smaller functions that he is still working on. The Kitchen is doing great with special Friday evening dinners quite the success, great meals and a great price. The 50/50 cheer board raffle is up and running, thanks to Jodi for leading this. We recently had a complaint regarding the Handicap parking area. It appears that non-handicap people are using it. He requested that all the board members & staff be pro-active when seeing the spots used with non- handicap. He had already expressed his opinions to a few people he recently caught parking there. There will also be a look into extra signage. - Chairperson Frank Mitchell presented his formal report. He noted that all membership fees were collected as well as lockers. He still has to collect some outstanding balances but expects to have this resolved shortly. - Chairperson Dan Rosentreter read his report. The first event of the year falling under the jurisdiction of the entertainment chair took place on November 19th with the Past President's night. After six ends of thrilling curling action, the attendees were served a delightful meal by our catering staff. The event concluded with several excellent speeches, including a speech by our fearless leader, Brent Mackie. Dan thanked all the board members along with their significant others who attended the event. Lastly, he sent congratulations out to Frank Mitchell and his team for winning the mini bonspiel. With no entertainment chair events in December, Dan commented that his focus will be on planning the New Year's Eve Levee, MCA Calcutta Night, and of course, the Annual Fundraising Dinner. He added that our friends at Manitoba Lotteries processed our Calcutta Lottery Application in a timely manner as it arrived in late November. - Chairperson John McLachlan was unable to attend and had not forwarded a report - Junior Director Doug Bauer read his prepared report. Re : Lil Rocks After 7 weeks in, Doug and John are pleased with the amount and the excitement of curlers in Little Rock program this year ~ 36 kids. John and Doug continue to have a lot of on ice volunteering from parents to help out with the instruction. They are using 3 sheets with volunteers at each end. Because there are so many Lil Rockers, it is hard to organize any games because they have only 3 sheets with ghost houses. In retrospect, he noted that we certainly could have used at least 1 more sheet with the ghost house. They will select a few of the advanced ones to try throwing with the regular rocks and that would extend into using a 4th sheet of regular ice. Re : Bantam’s There has been a reasonable turn-out with ~ 17 curlers and 2 volunteers to help. It looks like we will have 1 team entered into the Christmas Bonspiel, Dec 27-30. They have asked Doug to coach them and he accepted. They have added in a bring a friend to try curling idea, which has added another curler so far, and hope it will grow. They will be organizing teams within a week and then they will start playing games in League play for the remainder of the season. - Frank Mitchell raised the question of pizza oven purchase. We rent one for $75 month or approx. $750 per year. We can buy it used for $1,500 and be better off in the long run if we plan to continue using the oven. We could get off cheaper with a pizza warmer instead. However, we confirmed that we would prefer a oven type rather than a warmer type so we can actually cook prepared frozen products. Frank was asked to do a little more research of options available re pizza ovens available on the market and not just our current one. We will look at it again next month and decide. - Doug Mackie commented that a tie on the early draw of Mens play and a lengthy extra end that went past 9:30 pm drew complaints from Business Girls. The reverse situation has also happened when Mens had to wait when on the late draw. It is not against our rules and a lot of times the skips rocks method is chosen to resolve the tie. We will monitor and if this persists to be a problem we may have to adjust our guidelines. - Wayne Buckle raised a concern about children running around and shouting noisily in the Lounge on Monday nights without sufficient parental supervision. A certain amount of disturbance should be tolerated but it was excessive in his opinion. We don't want our bar staff to become baby sitters, but on the other hand, our staff do have our full support in requesting/requiring parents to rein in their children somewhat. We didn't see the need to put up any signs but to let common sense prevail. -Deer Lodge is recognizing the Nick Good team and their winning of a berth into this year's provincial Jr. Mens Championship in the city next with a cheque for $200 towards their expenses. - The Board approved the usual donations to each of the Sun and Free Press newspapers' Christmas campaigns. - Vic Palles had some items : (i) Dominion Declaration of Interest Vic had noted the recent receipt of Dominion Championship related information from Curl MB. One of the forms to be sent in is to declare that the club would be sending teams to compete in the city regionals scheduled for Feb. 17-19. These have to be in by mid January including cheques for each team ($125 each). We sponsor both a Mens team and a Ladies team (from the Business Girls). Frank will verify with the Business Girls before the form is sent in. He will also confirm with the Gordon team (last year's Mens champs) that they will represent Deer Lodge. (ii) Request by Colin McLachlan re Andrew Cook Colin notified us that one of his team mates (Andrew Cook) has a bad back and has not been able to curl. It looks like he will be gone for the season. Colin has asked if Andrew's fees can be paid back to him. They have a 5th player who is willing to play full time and upgrade his membership with additional fees. We concluded that we would grant this request. |
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