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November 2011 Board Meeting (posted Nov 10, 2011)The Board of Directors met on Saturday November 5, 2011 in the main floor Board Room. Brent Mackie called the meeting to order at 9:04 a.m. Harvey Dubé, Wayne Buckle, Colin McLachlan, John McLachlan and Doug Mackie were unable to attend.A few brief highlights of the Board Meeting : Preliminary engineering report re glulams - Dan Sul deferred until next meeting From/to the CCA : -Received large box with copies of the 2011-12 Extra End magazines plus copy of "CCA Fact Book" and "CCA Annual; Report". From/to the CurlMB : -Received "Club Update" emails for October and November, -received mail out with posters and entry forms for 2011-12 events; -email promotion re MB Business of Curling Seminar; -Sent in Club Contact Form; -Email received re CAP grants. From/to WCCA : -No correspondence. From/to others : -Received copy of email from Past President Bruce McBeth requesting a volunteer from other Past Presidents to replace him as chair of Grey Cup Committee; -email from PP Rob Keough re invoicing for Fall & Winter Learn to Curl sessions. (Bruce Kerr volunteered to take this on). -Notified via email by Past President Rick Mutton that he made a donation to the club through the CCA. -Email from Phillips AED Services with overview report on our AED (ok) . -Bruce Kerr distributed copies of the up to date Balance Sheet and Profit & Loss Statements. On the Balance Sheet statement, the total cash in all the club's bank accounts is $85.6K. This compares to $94.1K total last year at this time. Bruce noted that the Accounts Receivable account includes the outstanding bills for advertising by EJS and Monsanto. We decided to give up on collecting and we agreed to drop from our Roster booklets and any arena boards. Bruce noted that the "Curl MB Fees" line item in the Current Liabilities section also includes affiliation fees collected from rental leagues to date. The amount of the note payable to the Bank is $54.2K. On the Profit & Loss statement, the income from Membership & Dues remains significantly up over last year due to Frank Mitchell's fine efforts. The collections of rents from Associate leagues are slower coming in than last year so our Total Income to date is approx. $20K less than last year. On the Expenses side, Total Expenses to date are within approx. $0.4K of last year. -House & Finance Chair Dan Sul read his House report. He noted that the year is starting off well. A few issues have been looked after. The TV has finally been hung on the end wall and thanks to Brent we now have the Jets games. It was noted that the the Jets TV channel had been delayed due to a mistake by Shaw. The new dishwasher was brought in but remains to be installed. The new freezer is on its way. We've had a few inquiries for rental ice that Brent is quarterbacking and we intend to take advantage of any ice opening we can book. Dan represented Deer Lodge when we hosted the MCA Honorary Life Members Day. The amount of time volunteered by this group for the sport of curling is overwhelming and it is because of people like those, our Past Presidents, our volunteers and our Board that helps curling thrive. We have a new chef in our kitchen who will be available to whip up many great appetizers and quick menu items with availability from 5 - 10 pm. weeknights. Dan has heard from many 1st hand observations and a few self taste tests that our new chef is very good at what he does, food is top notch and fairly priced. Dan said that he asked Rob Cornelius to quarterback a meeting with those who came out to look at out Gulams. We hope to have a recommendation with an engineer's approval soon. Dan raised the topic of requesting a motion to make the installation of a dehumidifier a priority so he can fill out the necessary grant applications. Bruce requested more detailed cost estimates so he can determine the potential impact on our debt load before we give the go ahead. We decided to have Dan go ahead with the leg work in preparing the grant application while Bruce reviews the numbers. We really think the Dehumidifier should be a priority item. - Chairperson Frank Mitchell presented his formal report. All the Mens nights are full and membership dues are still being collected. Outstanding membership fees number 5 on Monday, 3 on Tuesday, 3 on Wednesday and 3 on Thursday. There are also 8 lockers are still to be collected. Frank will continue to pursue and so far we have only had one cheque come back NSF of which he is following up. Frank commented that a lot of the credit for the increased collection of locker fees should go to Hal Tanasichuk. Hal thoroughly checked out all the lockers, followed up with people and found several additional lockers that could be rented out. - Chairperson Dan Rosentreter gave us his report. With the Past President's night taking place in two weeks along with other events rapidly approaching, the preparation and planning is clearly underway. He and Debbie met recently to plan out meals for several events including Past President's night and the Fundraising dinner. The meals should be scrumptious and also not overly taxing on the actual kitchen itself and their staff. Dan has spoken with Bill Heinkle a few times about Past President's night. We should be all set for a fun filled evening on November 19th. All board members along with their significant others were encouraged to attend the event. The Calcutta lottery application was successfully submitted in mid-October so we should have no problems having our application in time for the MCA. Lastly, the Nevada tickets arrived last week and are available for purchase in the lounge. - Chairperson John McLachlan was unable to attend but had forwarded a report which Vic read. John noted that all is going well on the advertisement renewals. He sent Bruce an e-mail with the up to date spreadsheet so he can begin invoicing. There are still one or sponsors who have not got back to him, but he will keep attempting to get a hold of them. John will also be speaking with Brent shortly regarding rates for new sponsors that might be interested in advertising half way through the year. John also thanked Dan Rosentreter for making the transition a easy process. - Junior Director Doug Bauer read his prepared report. Re : Lil Rocks After 3 weeks under our belt, we can say that we were overwhelmed with the number of curlers participating in Little Rock program this year, 34 kids. Fortunately, Doug and John McLachlan have had a lot of on ice volunteers from parents to help out with the instruction. They are using 3 sheets with volunteers at each end. John had emailed his comments about Lil Rocks as well. He noted that the little rocks program is off and running this year with record setting numbers of children, but thankfully they have many volunteers to keep things calm and collected. He is a little over whelmed with the program but truly enjoys being out there with the kids. He thanked Rob Cornelius and Doug Bauer for everything they have done. Doug did identify a couple of concerns - 1) The league right before LR's, has finished 2 weeks in a row after 2pm which is the starting time for Little Rocks. 2) There have been several close calls with kids slipping near the end sheets by the walls with the steel brackets for the bumper pads to be hung when washing the ice. Doug wondered if we could find something protective to slip over them when they are not in use. Tony Feheregyhazi volunteered to help with addressing the safety concerns with the steel brackets Re : Bantam's There has been a reasonable turn out with 16 curlers and 2 volunteers to help out the Coach. Due to the experience of these curlers, we expect that the focus on instruction will be cut back to another couple weeks rather than to Christmas time, which has been the practice. We have added in a bring a friend to try curling idea, which has added another curler so far, and hope it will grow. - Vic noted that we should include the Little Rocks & Bantams curlers when we collect the $4 fees and demographic info for CurlMB. They meet the criteria of curlers that should be included as defined by Curl Manitoba. It was decided at our meeting that we would take the fees out of the money already paid with their applications. Next year we will increase the registration fees to cover the Curl MB fees and other increasing costs. Rob Cornelius volunteered to send Vic a spreadsheet with the appropriate information. - Frank plans to upgrade the main pc in the Board room with a new motherboard and other components to increase its speed. He has some spare parts from his old pc he can put to use. Vic encouraged Frank to proceed as the pc badly needs an upgrade. - There had been an incident with someone falling and breaking a wrist. A temporary splint was rigged by trained individuals that just happened to curling at the time. Bruce Kerr said that 2 emergency St. Johns kit have been acquired. One is wall mounted and readily accessible. The other is in storage (but should be mounted as well). However, it seems that splints are not standard options in these kits. It was also suggested that a small supply of aspirin be kept available, not just tylenol. The aspirin is good for an initial response to heart attacks. Tony F. will look into. - Brent Mackie raised the question about what happened to the wire brushes we used to have for cleaning brooms on the home end. They are handy. This will be followed up with Hal T. - Brent noted that he had picked up the tickets for the TV raffle so that will be ready to go once Grey Cup lottery is finished. |
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