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January 2012 Board Meeting            (posted Jan 12,  2012)

The Board of Directors met on Saturday January 7, 2012 in the main floor Board Room.  Brent Mackie called the meeting to order at 9:09 a.m.  Harvey Dubé, Colin McLachlan, John McLachlan, Doug Bauer, Ginette Furney and Tony Feheregyhazi were unable to attend.

A few brief highlights of the Board Meeting  :

  • Items carried over from the previous meeting :
    1. Curl MB Affiliation Fees  - Vic Palles reported that all the demographic info was collected from the leagues and summarized into a large spreadsheet file which has been sent to CurlMB.  We reported a membership total of 930 curlers that meet the criteria as defined by CurlMB.  We were missing some details on approx. 50 members.  Bruce Kerr is in the final stages of collecting the fees from all the leagues and will drop off a cheque to CurlMB next week.  
    2. Engineering report re glulams, dehumidifier grant application  - Please see Dan Sul's House & Finance report.
    3. Debit&Credit card service conversion - Bruce Kerr noted that it is still in process.        
    4. Pizza Oven options - Frank Mitchell reported that prices for new ovens are the same from all the vendors.  Our vendor will apply this year's rental fees to our oven to bring the cost down to approx $1.6K.  We had agreed last month that purchase was better than continuing rental so we proceeded with a motion to use the rental credits and purchase the current pizza oven. A vote by show of hands was taken, all approved and motion was carried.
    5. Dominion teams - Frank had confirmed with the Jack Gordon team that they would be Deer Lodge's representative in the Mens division. What hadn't been confirmed yet was which team from the Business Girls League would represent Deer Lodge in the Ladies division.  Frank will follow up and send CurlMB the appropriate filled in forms and cheques.
    5. Steel brackets safety- Tony Feheregyhazi was not able to attend the meeting.       
    6. Assoc Leagues Night Feb 4 reschedule - Doug Mackie had earlier expressed concerns that this event fell on the same weekend as the Ironman Outdoor Bonspiel.  It has been decided to carry on with our Feb 4  date anyways

  • Correspondence :
    From/to the CCA : 
    -None.
    From/to the CurlMB :
    -Received a mail out with a variety of bonspiel posters, 2 copies of the 2011/12 Year Book and an order form for more,  We sent in an order for 20. 
    -Letter  received notifying the club re the MB Curling Hall of Fame 25th Anniversary Induction Dinner.
    -Email reminder about the MCA Bonspiel entry deadline and notification about the umpires meeting to be held on Sunday Jan 15 at 9 am at the Ft Garry CC. (Dan R. to attend).
    From/to WCCA : 
    -Received minutes for the last meeting on Sep 28 and an invite to the next meeting on Sunday Jan 29 at 10 am at the Granite CC.  The agenda to follow
    From/to others : 
    -We were notified by Past President Gord Fingland that he had made a donation to the club through the CCA.
    -Received share in DLCC donated back to the club by Past President Bill Gray.  A thank you letter was sent. 
    -Received copies of  December issue of TheCurlingnews .com.

  • House & Finance Committee report :
    -Bruce Kerr distributed copies of the up to date Balance Sheet and Profit & Loss Statements. On the Balance Sheet statement,the total cash in all the club's bank accounts and in the bar float is  $132.3K  comparing to $90.2K total last year at this time. The Accounts Receivable is just under $9K, mostly for advertising.  Last year at this time our Accts Receivable was $10.5K. The Prepaid expenses include $6.5K for our insurance.  The Curl MB Fee account is within $50 of the amount we will have to submit to Curl MB this year.  The amount of the note payable to the Bank is now down to $52.7K.
    On the Profit & Loss statement, the income from Membership & Dues exceeds last year totals in all categories including Locker fees.  More collections of rents from Associate leagues has taken place to bring  our total close to last year.  Total income to date is approx $17K more than last year at this time. 
    On the expenses side, Total Expenses to date are approx. $2.5K less than last year, although there some utility bills yet to to come.
    -House & Finance Chair Dan Sul read his House report. Dan noted that Sean Grassie's DLCC MCT event has 24 teams and is seems to be running
    smoothly. He expressed his thanks to Sean for spear heading this event. Next, Dan reported that our Christmas 50/50 ($244.00) was won by Patricha McTaggart. Dan gave thanks to Jodi for looking after this. The Jets tickets from Fort Gary Brewing were won by Ian Brown.  Our latest house repair was done on the Food elevator, apparently too much beer was taken up the elevator so going forward no beer is allowed to go up from now on.
    The City of Winnipeg has given our grant for last year's request of $9892.54, the remaining 802.09 will come mid Jan. The city and Mr. Scott
    Fielding continues to be the most consistent supporter of our club.  On the Gulam repair topic we're still waiting to set up a meeting with the
    engineers to get a report settled & stamped so we can move on with repairs.  The new numbers came in for the dehumidifier and we'll need to get a couple of electrical quotes from contractors to include in a purposed upgrade and grant request.  Bruce Kerr noted that he needed pictures of the South Beach and Cox Morris ads for including with their advertising invoices. This will be followed up on.

  • Membership & Draw Committee :
    - Chairperson Frank Mitchell didn't have anything new to report on.

  • Entertainment Committee :
    - Chairperson Dan Rosentreter read his report. He started by saying that 2012 got off to an excellent start with New Year's Day Levee. Attendance was respectable comprising of several past presidents, board members, and several others. The kitchen staff served up a variety of deep fried  goodies and the usual clam chowder. A big thanks went out to Ginette for selling turkey shoot tickets and Wayne and Doug Bauer for measuring.
    Next on the agenda is the Calcutta Nite. With Rick Mutton's absence, there has been a learning curve, however, the knowledge transfer is good for the long term management of the event.  John McLachlan has been kind enough to offer assistance. There are still several things that need to be done before the event.  Dan requested  some clarification and info on some details.  Frank & Brent volunteered to work the door.  Frank will also help by contacting someone re auctioneer duties.  The collections tabled was also formed.  Dan also received advice about the food to be ordered.
    Dan then brought us up to date on  the fundraising dinner.  He gave a big thanks to Laurie and Frank Mitchell for printing poster and tickers earlier in the week. Cliff Murphy will once again assist with prizes, however, the more prizes available, the better. Dan asked  the entertainment  sub-committee members to stick around for a few minutes for a quick meeting.
    Lastly,  Dan commented that the Associate League night takes place in exactly four weeks.

  • Promotion & Publicity Committee :
    - Chairperson John McLachlan was unable to attend due to a last minute trouble call at work.

  • Junior Curling
    - Junior Director Doug Bauer couldn't attend and did not file a report.

  • Other Items of Interest
    - Wayne Buckle has done further investigation on the Handicap signage and found that according to the law our signs are posted a little too high ( a foot) and should have the $ fine amount indicated.  He will look at how the signs could be updated.  Nobody could recall seeing fine amounts posted any other parking lot Handicap stalls     
    -Vic noted that CurlMB should shortly be asking clubs for any interest in hosting championship events for the 2013-14 season.  Last year we had declined on any for the 2012-13 season and decided on a strategy of hosting an event in our 2013-14 or 2014-15 feeling that we should have a rested volunteer base by then after the effort put in for the Jr Mens provincial.  This will then give us enough of a break for another event to be held in our 100th anniversary year.  It was decided to wait to see the event list for 2013-14.  There are only a few events that are a good fit for the club (Senior Mens, Mixed, Jr Mens,  Jr Womens) and they alternate between city and rural locations.
    -Team Good (Peters) was scheduled to curl Team Keough in Mens league play at the same time they were representing Deer Lodge in the Jr Mens provincials.  Vic assigned both teams a win on the draw results.  This was agreeable to the Board.
    - Harvey Dube had distributed an email to Board members stating that he could no longer be on our Board of Directors due to his new work schedule.   He indicated that he could continue to volunteer to teach First Aid and liaise with Heart Beat.
    Vic will follow up with our thanks for his time on the Board and accept his continuing volunteer offer.
     
  • The next Board meeting is Saturday February 11th, 2012 at 9:00 a.m.
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    Last modified : Jan 12, 2012,  3:30 pm