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February 2007 Board Meeting (posted February 19, 2007)The Board of Directors met on Sunday February 11, 2007 at 9:00 a.m. in the main floor Board Room.We had two special guests in attendance : Brent Mackie and Dan Sul, prospective new board members. A few brief highlights of the Board Meeting : -Building sub-committee update Vic Palles noted that a special meeting of the board on this topic had taken place on Monday Jan 29. Minutes were distributed via email. One of the follow up items included meeting with councillor Scott Fielding. This took place on Wed Feb. 14 with a tour of our building. From the CCA : Received 2 survey requests, “Discover Curling” needs assessment and “National Curling Facility Survey 2007”. The latter is similar to one done a few years ago. From the MCA : -Mailings with bonspiel posters, letter & poster re CurlTV.com. -Letter re 2008 Brier Profit Sharing program called “Quote your Code” . An entry has been on our web site, we need to make up a poster for the bulletin boards. We need to select a Ticket Captain to promote ticket sales. Our code is : DEERLG. -Sent in our MCA Hosting Form for 2008-2009 season : we had asked for 09 Sr. Mens, Jr. Mens or Masters Mens in that order of priority. Guy had also asked the MCA ,out of mild curiosity , if we could hold the Scotties at the St. James Civic Centre. -Letter re continuation of last year’s MCA Bonspiel bucks procedure : gave to Ian. From WCCA : Letter and application form for WCC Championships : gave to Rob.. From/to others : -Received and then returned a survey and Breakopen license renewal form from MB Gaming Control Commission. -Received copies of the Curlingnews.com newspaper. -Thank you letter from Wpg Free Press re our Xmas Cheer Board donation. -Letter from Past President Howard Fairbairn re donation towards the MNP through the CCA. -Email from Ardith Sigurdson re poster for Gimli Ladies bonspiel. -Email & cheque from Bruce McBeth for Silent Auction ticket purchase at fund raiser. -Emails from Garry Parker re : change in roster of his Thursday team, almost $97k win at the BDO classic, and intent to raise 6 rock issue on 3 versus 3 play for regular league play at annual meeting. -Note from Stewart Trophies advertisers to update roster ad for next year. -Letter from Lindsay Edie requesting an update on our club since 1991 -Received the first completed nomination form for the 2007 Sam Brown award -Treasurer Bruce Kerr distributed copies of the up to date Balance Sheet and Profit & Loss Statements. On the Profit & Loss statement cash in the bank is just over $69K. Increased Beer, liquor and food sales at the bar are offsetting shortfalls from Grey Cups tickets and Fundraiser profits. Cost to print the Roster was lower for this year’s edition. -Committee chairperson Mitch Njegovan provided a verbal update. The bigger water heater needs repair/replacement. This 280 gallon hot water tank has been isolated from the system. We are now operating only with the smaller water heater. The plumbing has been set up so the system can be set back to the original way by turning a few valves. The costs due to the plant shutdown problem we had last month were about $2k. A concern Mitch had was the condition of the carpets in the lounge. He would like to take steps to make improvements in the appearance of the bar as well. A motion was introduced and passed to have Mitch get quotes for replacing the carpet in the upstairs lounge area. - Chairperson Rob Keough read his prepared report. He had discussions with Rick Mutton who suggested we start our Club Playdowns earlier than scheduled due to the fact that the Winnipeg Curling Club Championship starts earlier than expected. Rob is retooling the schedule this week to accommodate this and we have a letter to post to all membership to warn of the early start. Once again we will be running a double-knockout format for the Club Championship round and single eliminations for both the Presidents Challenge and the Consolation. -Rob also commented that there were a few more memberships fees collected recently. -Kris Keough and and Colin McLachlan are the Co Chairs for this committee for the 2006-2007 season. Colin read his prepared report . The improved numbers for the Calcutta were highlighted. Guy applauded the committee for the terrific job they did on the Calcutta. Colin gave a special thanks to the terrific job done by Chris McKee on the Fundraiser. It was a great time even with the smaller turnout. The full table representing the new Buffalo league was a most welcome addition to this year’s event. -Chairperson Ken Buchanan reported that he has the contract for the CFB Ladies bonspiel and the deposit cheque. - As the curling season heads into the home stretch, co-ordinators are setting up year-end windups and reminding our junior curlers about the upcoming provincial Junior Jamboree. They are looking to hold the Junior windup (Bantam & Little Rockers together) this year at the nearby Boston Pizza instead of upstairs at the club as they’ve done in the past. They’d like to try a different venue; BP has offered them a private party room at a cost of about $6/person (food included). It’s estimated that no more than 30 would likely attend, as well as about 10 coach helpers (max). In the past, the board has picked up the tab for the Junior windup and we hope this tradition will continue. -Looking at next season: the co-ordinators and Gail will follow up on the new federal gov’t-driven process for receipting parents who enroll their children in organized sport. It’s been our practice to offer receipts for cheques and always issue a receipt for cash. It’s likely that properly written receipts will now need to be issued to all parents, regardless of their form of payment. She will put together something that can be handed out to parents. -In the next few months, the co-ordinators and Gail will review the league’s processes and plans for fall. This will include how the co-ordinators with liase with the board, marketing/promotional strategies and developmental streams for our Bantam players. -Gail noted added that she will be leaving the Board at the end of this season. She has done a terrific job as the Junior Director and previously as Secretary. - Colin McLachlan proposed that we add a special party for the Board as a season windup. This would include bar staff ice makes and spouses as well. This sounds like a great idea. - Guy McLachlan updated us on the MNP championship. Volunteers are still at the 50+ level in comparison to the 100 for the 2004 Sr. Mens, otherwise things are going well. Cliff Murphy has done a great job collecting sponsorship support for the event He has exceed the plan in the budget. Guy expects the MNP to make a profit of between $6k to $7K. - Mitch Njegovan has been involved in discussions re setting up a high school curling league. We have had the School for the Deaf use our ice during the day as part of the MCA’s Curling Academy curriculum. We advised Mitch to speak with Brian Kaleta our MCA rep. - Mitch noted that he had heard several complaints about ice conditions. Other board members had also been approached. Nobody has put anything in writing though. Mitch will start consultation with the rental leagues to get input from them and to ensure them that we are prepared to take any necessary steps to address this. |
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Last modified: Feb 19, 2007, 2:30 pm |
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