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June 2008 Board Meeting                    (posted June 15,  2008)

The Board of Directors met on Wednesday June 11, 2008 at 7:00 pm. in the main floor Board Room.  Rob Keough chaired his first meeting of the 2008-09 season as club President.  He welcomed new board members Doug Mackie and Rob Cornelius.

A few brief highlights of the Board Meeting  :

  • Items carried over from the previous meeting :
    -Building Sub-Committee Update
    Rob Keough provided a verbal update on the status of the work in progress. The ArenaShield on the ceiling should be completed by the end of the week. There still needs to be a grate put in the back door for ventilation of the moisture during removal the ice. Rob will follow up.  Kris Keough will investigate the rental of a large fan/air mover.  Electrical work should be done before the end of the month according to Colin McLachlan. 
    Our application for provincial grant money was not successful.
    -Confirm 2008-09 Board Committees, etc.
    We reviewed the organization and chairs of the committees.  Our web site has been updated for the 2008 - 09 season, click ......here for organization , ....here for directors photos,  ....here for meeting schedule
    - Kitchen Management
    Kris Keough was pleased to inform us that we have selected Andy's replacement.  A contract is being worked on.

  • Correspondence :
    From/to CCA :  None.
    From/to WCCA  :  None.
    From/to MCA :
    - We received a letter notifying DLCC re the opportunity to host the 09-10 Target Jr. Mens provincials.  Returned a form to verify we received the offer.
    - Filled out and sent in the "Annual Statistics" report with updates for the changes to our board executives.
    From/to others :
    - Filled out and sent in the License Amendment form to the MB Gaming Control Commission for updates to the changes to our board executive.  
    - Email from Dale Wilson re his not returning to the board for the coming year.  He is taking a sabbatical leave for now.
    - Thank you letter sent to Murray Peterson re cheque from 2007 Jr. Bonspiel. 
    - Emails from Garry Parker offering to represent DLCC at MCA AGM and his email report after. Nothing major to report.
    - Rick Mutton informed us that Robert Lecuyer, shareholder and former member at the club had passed away.
    - Received letter re "Doing Business in Winnipeg" by-law reducing the number of situation where a separate business license is required.
    - Received letter re MLCC recommendations for Safety in Licensed Establishments.

  • House & Finance Committee report :
    -Treasurer Bruce Kerr reviewed the up to date Balance Sheet and Profit & Loss Statements  The numbers included the month of May and the first part of June.  On the Balance Sheet statement, total cash in all the club's bank accounts is  just under $37K.  Money in the lottery account is set aside for TV purchase and there are funds in the Grey cub account for license and ticket printing.   The first progress payment has been made on the ArenaShield installation. We haven't tapped into the line of credit at the bank yet. The second invoice for work has just been received for payment in 30 days. Bruce will follow up with the bank.  The "Fixed Assets" account has been adjusted to show impact of arena ceiling removal and work paid for to date.  The current Mortgage payable is  $46.2K.      
    On the Profit & Loss statement, Bruce noted that the income from Memberships & Dues is down from last year at this time.  The proceeds from registration on Men's golf day were impacted by the cold weather.  Colin does have more applications and cheques for Bruce to process.  Total income to date is down just under $3K. 
    The expenses to date are below last year at this time in spite of the large hydro bill for keeping the ice in while arena work is being done.
    -House & FInance chair Kris Keough read his report.  This was primarily the information re the pending kitchen arrangements.   Also verbally noted were some follow up activities required re our fire system and also relocation of a gas shut valve off for safety purposes.

  • Membership & Draw Committee :
    - Chair person  Colin McLachlan presented his report.  He is in the process of collecting membership fees.  He will begin phoning last year's skips to see which teams will be returning, switching nights and to advise all teams to get their registration fees ASAP in order to hold their spots.   He also noted the Thursday September 11 Registration Night for curlers.

  • Entertainment Committee :
    • -Chairperson Brent Mackie didn't have anything to report yet. 

  • Promotion & Publicity Committee :
    -Chairperson Dan Sul asked Bruce for a copy of the updated spreadsheet re advertiser information and billing.  Dan noted that he would like to promote more in ice advertising and asked Vic to add an item to our website for any interested parties.

  • Junior Curling :
    -Our contact to the Junior leagues, Gail Cabana-Coldwell had sent an email which was discussed.  This included ghost houses for Little Rocks, advertising for coaches and Little Rocks coordinator on our website , food/kitchen service during juniors time slot and Bantam league time change to 3-5.  

  • Other Items of Interest
    -Rob Cornelius identified some ideas that he and Doug Mackie had re curling instruction to be offered at the club.  This  included recruiting someone to act as a club pro.  He and Doug will formulate a plan for discussion at our September meeting. 
    - Doug Mackie suggested special meetings to be set up on some periodic basis with the Associate Leagues to promote more communication with the Board.  We discussed the idea of starting off with having each member of the Board select a league to visit early in the new season to hear their concerns/suggestions  and let them know what are doing.
    -A motion to the board  was approved to grant shares to Doug Mackie and Rob Cornelius in appreciation of their joining the board.  
    Board members are required to be shareholders. Both Doug and Rob have not yet curled 6 consecutive years at the club to qualify automatically.
    - We started discussion on our response to the MCA to host the 09-10 Target Jr. Mens Provincials.  As yet there is no fixed date by which we have to confirm with the MCA.  Profits from the event  would certainly come in handy in 2010 when we have to make the final payment on our currant mortgage. We will likely proceed with the event.  A chair person has to be recruited to organize the event and required volunteers.
     
  • The next Board meeting is Tuesday September 9th, 2008 at 7:00 p.m.
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    Last modified : June 15, 2008,  9:00 am