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June 2007 Board Meeting (posted June 20, 2007)The Board of Directors met on Wednesday June 13, 2007 at 7:00 pm. in the main floor Board Room.A few brief highlights of the Board Meeting : -Building Sub-Committee Update Ian Brown brought us up to date re the inspection of the ceiling in the arena. A scissor-lift was brought in and a selection of panels were removed. There is some moisture in under the vapor barrier. The newer insulation is slightly damp but the old asbestos insulation seems OK . The wood decking under the shingles on the roof is dry. Dale Wilson said he talked to the consulting engineer about his initial assessment. It is a good news / bad news situation. It appears that the moisture is localized. We may be able to save the old encapsulated insulation and avoid an expensive asbestos removal program. We will need to remove the ceiling board material and vapor barrier, strap the newer insulation so it stays up and let it remain exposed for a period of time so it can dry out. The final stage of repair would be to install a well sealed vapor barrier to keep moisture away from the insulation and cover the ceiling again with some material. We briefly discussed some options and timing . We will wait for the final engineer's report before discussing strategies in any detail. The report should be ready in about two weeks -Confirm 2007-2008 Board Committees, etc. There were no complaints re the committee organizations document as distributed with the agenda. Our web site has been updated for the 2007 - 2008 season, click ......here for organization , ....here for meeting schedule Hart Kapitoler dropped in for a few minutes to pick up the Grey Cup Tickets manual so he can get a head start with arranging the license. He and Gord Fingland will manage the Grey Cup Pool fund-raiser this fall. From/to CCA : None. From/to WCCA : None. From/to MCA : - Received a letter from Kyla Denisuik thanking us for our request for hosting a MCA provincial championship or berth bonspiel event in the 2008/09 season. She informed us that we were not awarded any events. Kyla also sent a note asking if we were still interested in hosting a Scotties some time in the future. Guy McLachlan had made some inquires about this when we were working on the 2007 Mixed. According to Ian there still seems to be some interest. -Filled out and sent in the "Annual Statistics" report with updates for the changes to our board executives. From/to others : - Filled out and sent in the License Amendment form to the MB Gaming Control Commission for updates to the changes to our board executive. -Received an email from Resby Coutts re article on his website recapping MCA Annual meeting. -Received a copy of a donation letter from Past President Bill Heinkel sent to CCA with his donation towards the Deer Lodge building fund. A thank you letter has been sent. -Received an email from Marcy Hrechkosy with the June “Quote Your Code” newsletter. It was highlighting our website which Vic then tidied up a little just in case anyone actually looked. Vic let her know that Dan Sul was named our “Quote Your Code” skip. -Treasurer Bruce Kerr reviewed the up to date Balance Sheet and Profit & Loss Statements The numbers included the month of May and the first part of June (to reflect income from curling applications received on Golf Day & Registration Night Barbecue). On the Balance Sheet statement cash in the bank is just under $60K. On the Profit & Loss statement expenses are down about $1k compared to last year. Income is down primarily due to timing of membership applications coming in. -House & FInance chair Rob Keough read his report. Hal Tanasichuk has already started improvement in the arena, replacing rotten boards along the parking lot side walkway and repainting them. He also replaced the rotten styrene insulation along the back wall that will prevent the ice along there from melting during the winter. Mitch Njegovan added an update on the rocks. Hal Tanasichuk packaged up all the rocks all by himself, so they are ready to be picked up. Mitch will set up a ramp from the front stairs so that the boxes can be wheeled out on a dolly right into the back of the pickup trucks. The rocks will be removed shortly with another crew and be sent on their way to London for the work that is required on them. - Chair person Kris Keough provided a verbal update. Kris has been collecting applications and reports that we have 5 teams signed up for each of Monday & Thursday nights, 7 on Tuesday and 11 on Wednesday. He will begin phoning last year's skips. -Chairperson Brent Mackie noted that he is looking for files to get started on recruiting advertisers. Dale had prepared a disk when he was the chair and will give to Brent. -Our contact to the Junior leagues, Gail Cabana-Coldwell had sent an email asking to confirm the time and date for registration night and how we would like coordinators to handle receipts for registering parents for the new tax credit program. -We confirmed Registration Night to be Sept. 6 at 6:30 p.m. -Bruce Kerr said that he was still thinking about the tax receipt process. It would likely involve having coordinators collect the specific details from the parents on a form. This form would be forwarded to Bruce who would then prepare and mail out individual tax receipts to parents on behalf of the club. -Mitch Njegovan commented that he and Colin were thinking of organizing a social to kick off the curling season. This would take place at the end of September. -A motion to the board was approved to grant shares to Brent Mackie and Dan Sul in appreciation of their joining the board. Board members are required to be shareholders. Both Brent and Dan has not yet curled 6 consecutive years at the club to qualify automatically. |
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