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September 2011 Board Meeting (posted Sep 20, 2011)The Board of Directors met on Tuesday September 13, 2011 at 7:00 pm. in the main floor Board Room. Missing due to work or other reasons were : Ginette Furney, Harvey Dube, Rob Cornelius, Wayne Buckle and Colin McLachlan.A few brief highlights of the Board Meeting : 1. Change to method of declaring Mens Leagues champions We had decided in our June meeting that we had no strong feelings to change the current method. It was suggested that we ask Neyedly and Steeves to petition the other Mens league teams in the fall and if they can get a 75% agreement in switching to the "total points on the season method" then we will do it. John McLachlan agreed to follow up with Neyedly and Steeves. From/to the CCA : -Nothing. From/to the CurlMB : -Email received re formation of sub committee to address shortage of volunteers to act as event liaison reps. -Email invite received re Info meeting on Sept 28 (Vic & Brent or Dan S to attend). - Email re MCA Bonspiel ice release date. From/to WCCA : -Email received confirming March 15, 2012 date for Dominion provincial championships. -Email confirming icing requirements for CurlMB events that WCCA coordinates. From/to others : -Sent Doug Bauer his shareholder letter. -Received mailout from MGCC with letter re "Profits at Work" form, reminder notice re License Amendment form, application for electronic financial reporting and posters. Sent MGCC a "License Amendment Request Form" re changes to our executive for 11/12. -Requested MTS to restart our Internet service. -Email quote from Heart Beat re AED pads replacement (Harvey to follow up). -Letter from MB Curling Hall of Fame thanking us for our contribution to their fund raising auction. -Received a copy of a letter of donation to the CCA from Past President Bob Pattie in name of the club. Bruce Kerr had already received the latest quarterly cheque and statement from the CCA for donations directed to Deer Lodge. -Bruce Kerr distributed copies of the up to date Balance Sheet and Profit & Loss Statements On the Balance Sheet statement, the total cash in all the club's bank accounts is $62.9K . This compares to $51.9K total last year at this time. Bruce noted that the Accounts Receivable is actually sitting at $1.4K. Bruce requested a liquor count to be made soon for the Inventory account. Bruce noted that the "Curl MB Fee" in the Current Liabilities section represents the new affiliation fees to be paid based on recorded memberships to date. The note payable to the Bank is shown as $55.6K and is actually now $54.8K after the latest payment. On the Profit & Loss statement, the income from Membership & Dues are up over last year. Donations and Liquor & Beer sales are a little down. On the Expenses side, Total Expenses to date are approx. $8K less than last year. -House & Finance Chair Dan Sul read his House report . He and Doug Mackie dug some exploratory holes to gain a better access view of the gluelam's lower base, inside and out. One of our club members Tom Wojtowicz who works within an engineering firm was generous with his time on short notice to come down and inspect the dig site. He will be offering us a report shortly. Dan thanked Brent and Frank for filling the holes on short notice. The compressor had its overhaul done by Gateway Mechanical and by all counts seems to be working fine. Hal then started the ice and is already asking about in ice advertising that needs to go in. Dan is to follow up with John to see where that sits and get back to Hal. The painting of the houses will be done by a new small business start up that seems to be doing this for most of all clubs in the city. Last season it had been suggested that we hang one of our wide screen TVs over the catering window upstairs. Dan received a quote on the install & cable run. The installer comes highly recommended outside the club, he is currently putting in 5 units at the Wildwood CC. Later in the meeting Dan made a motion to move ahead with the install. The motion passed. With respect to grants, Dan commented that he needed to get final payment confirmation on the compressor overhaul and will then submit our reimbursement request to the City. He and Brent had an early summer meetings with the caterers and were assured that they were coming back. Contracts for them as well as our paid staff are in process and Dan hopes to have it all done by month end. - Chairperson Frank Mitchell presented his formal report. Applications and cheques have been coming in sporadically all summer. There are a few new teams paid in full and on schedule. He hoped this did not become an issue where teams are assuming they're return without paying their dues prior to Aug 30 as per the application form but this is yet to be seen if this will become an issue. To date there were only 90 paid curlers and 33 teams. Monday is full while the other nights were only about half way there. He was sure it will change dramatically after registration night in two days time (Note : we had a really great turnout for Sep 15 registration). There are twenty two lockers paid for at this time. Frank threw out a big thank you to Doug Mackie for spearheading the advertising and overseeing the billboard at Silver Heights Food Fare and fielding the phone calls derived from the sign. - Chairperson Dan Rosentreter gave us his report. He intends to plan the season's entertainment events in the very near future. The two largest priorities at this point will be the Fundraising Dinner and Past President's night. Considering how much pre-planning is required for the Fundraising Dinner, he realizes that planning has to start fairly soon. Dan received promises of assistance from board members to be part of the entertainment sub-committee. Past President's night is slated for Saturday, November 19th, so preparing for this event will also be taking place soon. He wants this season's entertainment events to contribute to making the 2011-12 season an enjoyable and memorable one for all members and guests. - Chairperson John McLachlan provided a verbal report. He welcomed everybody to the new curling season and noted that he was looking forward to taking over the promotions and publicity chair from Dan this up coming year. He had met with Dan R for the passing of the torch ceremony and thanked him for all the help and info he has passed on. His first order of business will be to confirm returning sponsors from years prior as well as filling in the few remaining spots along the side and back walls. M.I.G are renewing their on ice advertisement and even offered for us to do some advertising at no charge on their tv screen billboard just east of polo park. Our other on ice sponsor River City Ford also confirmed that they would renew. - Junior Director Doug Bauer provided a brief verbal report. He has received some emails over the summer due to Doug Mackie's advertising campaign. He requested advice re fees charged to Lil Rockers and Bantams. They are in line with other club's fees, so we decided to keep them the same for this year as well. Now that we have a Junior director on the board it was decided to bring the financial accounting for the Juniors into the Deer Lodge RBC bank accounts under Bruce Kerr's control. Doug can then deal with Bruce for bill payments, floats, etc. Doug also requested ghost rings to be put in the ice as they were last year. Doug asked that all references to the Lil Rocks coordinator on our website should be connected to John McLachlan. Vic noted that he had started on it and would double check. (i) Preparations for Oct 6 Semi-Annual Meeting Vic gave an overview of the process and timing. A draft copy of the agenda for Oct 6 was reviewed as well as the Welcome Back" letter that is to mailed out on approx. Sep 25. Committee chairpersons were requested to prepare formal reports for the Semi-Annual Meeting which they can preview at our Oct 4 Board meeting. The fact that our Oct 4 meeting was happening on the night of the provincial election was noted, but all confirmed that it was not a concern and we should not change our date. (There will be an advanced polling station at the Civic Centre next door for everyone's interest.) (ii) Dominion Curling Club Championship Mens team Representative Vic noted that the dates for the 2012 Dominion provincials is such that the city playdowns are currently scheduled for the later part of February ! Completion of our club championship playdowns prior to the city of Winnipeg's Dominion regional has always been rushed. With this year's Dominion schedule it will make us change our method of selecting a club representative for this season. It was decided that for this and future seasons we would select the previous season's club champion. This is the method many of the other city clubs use. The team must still be curling at DLCC with at least 3 of the original members still. If ineligible or if they decline the offer then last year's club championship runners up team will be offered the opportunity, followed by the next highest team in the championship, etc. The Business Girls League will probably also have to change their method of selecting a Womens rep for the club. |
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