The Deer Lodge Curling Club


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June 2011 Board Meeting                  (posted June 22,  2011)

The Board of Directors met on Tuesday June 14, 2011 at 7:00 pm. in the main floor Board Room.  Brent Mackie chaired his first meeting as club President for the 2011 - 2012 season.  Missing due to work or other reasons were : Tony Feheregyhazi, Ginette Furney, Harvey Dube, Frank Mitchell, Rob Cornelius, Wayne Buckle and Colin McLachlan. 

A few brief highlights of the Board Meeting  :
 
  •  Items carried over from the previous meeting :
    1. Share for New Board Member
    Vic noted that Doug Bauer is a new Board Member but hasn't yet been a club member for 6 consecutive years in order to qualify for a share in the club. In keeping with past practice Vic proposed a motion that Doug be granted a share in the Deer Lodge Curling Club in appreciation of his volunteering to be a member of the Board and director of our Junior programs. The motion was passed unanimously.
    2. 2011/12 Board Committees and Meeting Schedule
    A copy of the documentation was circulated and some revisions made.  An updated copy will be sent out. The preliminary composition of each of the committees was not discussed but should be close enough to start with. The web site has since been updated with the key dates.
    3. Change to method of declaring Mens Leagues champions
    Our club historian (Rick Mutton) was consulted and he reported that he wasn't sure why it had been done that way (best record in final round). He noted that we could just as easily justify switching to the "total points on the season method" as suggested by Neyedly and Steeves.  We discussed further but the consensus was that  there were no strong feelings to change.  It was suggested that we ask Allan and Justin to petition the other Mens league teams in the fall and if they can get a 75% agreement in making the change then we will do it.
     
  • Correspondence :
    From/to the CCA :
    -Nothing.
    From/to the CurlMB : 
    -Sent in the write-in votes from DLCC for their June 4 AGM.
    From/to WCCA  : 
    -Received minutes for May 9 WCCA meeting and a reminder re CurlMB AGM. 
    -Vic filled out and sent in our response to the annual WCCA survey of Wpg. curling clubs.
    From/to others :
    -Received donations from 2 Past Presidents. 
    -Notification received from our web host site provider that internet addressing changes were in progress but not likely to impact. 
    -One of mailed out letters to the new shareholders was returned due to mailing address change. It was resent using email. 
    -Email from GrainEx CC re "Open House" sale of remaining curling assets. 
    -MTS was requested to suspend our Internet service until September. 
    -Notification was received re the passing of the wife of HLM & Past President Garry Parker.

  • House & Finance Committee report :
    -Bruce Kerr distributed copies of the up to date Balance Sheet and Profit & Loss Statements 
    On the Balance Sheet statement, the total cash in all the club's bank accounts is  $68.3K compared to $61.7K last year at this time.  Bruce noted that approximately $700 of the Accounts receivable was for the City of Wpg. Saturday pm learn to curl classes not yet paid.  Bruce noted the new line item titled "Curl MB Fee" in the Current Liabilities section.  This is for the accumulation of the new affiliation fees being collected. It still needs to be reconciled with Vic's membership records.  We seem to be out $4 after the first set of applications came in on Golf Day.     
    On the Profit & Loss statement, the Membership & Dues are slightly ahead of last year.  Liquor and Beer sales are a little down.  It appears that the golfers consumed more during the afternoon session at the course than in the evening at the club.  On the Expenses side, the Audit & Accounting charges were less than expected. Total Expenses to date are $3K less than last year.
    -House & Finance Chair Dan Sul read his House report (from memory) and promised to email a copy later. We have verbal agreements that Jodi and Hal will be back. A meeting is scheduled in a week with our caterers.  He is currently going through the processes to recover funds from the City of Winnipeg for the grant award and following up with the province in seeking funding for a new ice scrapper. The current project focus will be on the ice plant compressor rebuild & arena’s gluelam and drainage repair & restoration investigations and planning.  Dan reminded everyone about the dig party scheduled for Thursday evening at 6:30 pm, pizza & beverages on Brent..

  • Membership & Draw Committee :
    - Chairperson Frank Mitchell could not attend the meeting and didn't file a report.

  • Entertainment Committee :
    - Chairperson Dan Rosentreter provided a verbal update. He hasn't started any planning yet and needs to set up a meeting with Frank to go over the workings of the committee.  Dan then wants to set up a meeting with John re the Promotion &Publicity chair.

  • Promotion & Publicity Committee :
    - Chairperson John McLachlan is awaiting the meeting with Dan Rosentreter as noted above.   

  • Junior Curling
    - Junior Director Doug Bauer provided a brief verbal report. He was looking for someone to help out with the Lil Rocks program.  Doug has no experience with Little Rocks as Candace had taken over from Gale and led it ever since. Doug will be collecting books and materials from Candace about the Little Rocks program. 
    John McLachlan then graciously volunteered to help out with the Little Rocks.

  • Other Items of Interest
    -  Brent Mackie had received an estimate to bring the fire suppression system up to current code and was told that parts were no longer available for the current system.  He will first check to verify that our current system will still do the job as per the code in place when it was installed before we consider any further steps.

  • The next Board meeting is Tuesday September 13th, 2011 at 7:00 p.m.
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    Last modified : June 22, 2011,  8:30 pm