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May 2011 Board Meeting         (posted May 22, 2011)

The Board of Directors met on Wednesday May 18, 2011 at the club. Colin Mclachlan called the meeting to order at 7:04 p.m. 
Dan Rosentreter, Ginette Furney, Tony Feheregyhazi and John McLachlan were unable to attend. Doug Bauer attended as a guest.

A few brief highlights of the Board Meeting  :

  • Items carried over from the previous meeting :
    1. Change to method of declaring Mens Leagues champions
    We discussed briefly but decided to defer until June Board meeting as we had other pressing matters on the agenda.
    2. Decisions on MJCT Ice Breaker, Sean Grassie MCT events & ice schedule for 11/12
    - MJCT Ice Breaker will be held at DLCC on the Sep  30-Oct 2 weekend.
    -  Sean Grassie MCT event was identified as a probable good profit making event. It requires a Thurs to Sunday  weekend slot.  Possible dates were identified as end of Oct, first or second weekend in Jan.
    A motion was presented by Colin McLachlan to host the Sean Grassie MCT event in the coming 2011-12 season on one of the dates identified. This was seconded by Brent Mackie. A vote by show of hand was taken with the majority in approval and the motion passed. 
    Colin will follow up with Sean. Rob Keough will be consulted re the optimum time slot for the event that will best fit into our 11-12 Ice schedule.   
    3. Board membership and committee chairs for 11/12 & Nominating Committee report for Annual Meeting
    -Discussion continued from last meeting as all but one of the committee chairs for 2011-12 had been confirmed.  We had a volunteer for the Promotion & Publicity chair but not all directors were present last meeting so Colin followed up to see if there was any other interest. There wasn't, so we accepted the volunteer for the chair.  All the chairs and committee members for the new Board for next season will be made public after our June Board meeting.
    - Kris Keough will prepare the Nominating Committee report for his agenda item in the Annual Meeting.  It does not require names of the committee chairs, just names of the executive and other directors including new ones for approval via motion.     
    4. Follow up re Lil Rocks / Bantams League bank acct. reconciliation report
    • Doug Bauer, our Bantams league coordinator,  brought us up to date with the state of the finances.

  • Correspondence :
    From/to the CCA : Nothing.   
    From/to the CurlMB :  Sent in name of attendees for our table at Curling Hall of Fame Dinner.  Email reminder received re Development Fund and various scholarship applications deadlines.  Email received re MB Govt announcement on AEDs in public places and Heart & Stroke donation program.  Mail out received with updated Calendar of Events, 2011-12 O'Grady Challenge Trophy application form, write-ups on 5 candidates vying for 4 CurlMB board openings and a copy of new constitution to be voted on at their June AGM.  Email received re change in venue of June 4 AGM to Heather CC.   
    From/to WCCA : Email reminder from Paul Batchelor that icing selections for 11/12 Curl MB events  were due (responded with our selections on Apr 12).  Received Mar 20 minutes & the agenda for May 9 WCCA meeting (attended by Dan Sul).        
    From/to others :  Notifications received from our Internet Service Provider that our web domain name license and the hosting agreements were automatically renewed ( April 7 & May 5 respectively).  Email from Bev Harris of Deer Lodge Tues / Thurs Ladies League re their missing trophies (since located).   Received letter with cheque for $200 as donation from the Deer Lodge Tues / Thurs Ladies League.  Sent photos from Men's Night to Bonnie Korzeniowski.  Mailed out letters to the 10 new shareholders approved at last meeting.  Mailed out invitations to members and shareholders re May 24 Annual Meeting & June 3 Golf Day.  Received email request from Joanne Clupp re hosting 2013 ANAF bonspiel (Brent following up).  Received notification that Dave's Quick Print was put in receivership. Request from St Paul Curling Club in Minnesota re information on ice maker duties and compensation as they are needing to recruit a replacement (Brent responded).

  • House & Finance Committee report :
    -Treasurer Bruce Kerr circulated a copy of the draft Auditors' Report of Financial Statements April 30, 2011.  Bruce then touched upon some highlights. No concerns were highlighted.  Colin seems to have beaten last year's President's Tab record set by Kris.
    -House & Finance Chair Brent Mackie read his House report to be presented at the Annual Meeting. The final version will be attached with the minutes of that meeting.

  • Membership & Draw Committee :
    - Chairperson Dan Sul read his report to be presented at the Annual Meeting on May 24th.   Doug Mackie's  Associate Leagues report was also presented.  Both reports will be attached to the Annual Meeting minutes.

  • Entertainment Committee :
    - Chairperson Frank Mitchell read his report for the May 24th Annual Meeting.

  • Promotion & Publicity Committee :
    - Chairperson Dan Rosentreter could not attend our meeting, but had provided a report which was read by Vic.

  • Junior Curling
    Doug Bauer provided a brief verbal report and will email one for use at the Annual Meeting.  Advertising has started for next year and he has already received some inquiries. Doug was invited to present his report if he could make it on the 24th.

  • Other Items of Interest
    -  Dan Sul requested volunteers for a work party. This is for investigative work in support of the Gluelam project.
    -  Dan also said that the provincial grant for the replacement of our 17 year old ice scrapper has been submitted.
    -  Doug Mackie thanked Rob and Wayne for helping him with plans for recruiting curlers to DLCC this fall.  It is fairly comprehensive plan including signage and a variety of media ads in the Metro, Leisure Guide, Coffee News, etc.   There was a motion by Doug to spend $780 on the advertising campaign for promotion and recruiting of curlers at Deer Lodge. A vote was taken and all agreed and the motion was carried.
    -  Brent Mackie received an email from Ian Mahon concerning a request from the Assiniboine Golf Club. They would like to rent space in our arena to store golf carts in the summer.  We decided that this would not be something we should do due to possible damage to the sand base and brine pipes in the arena.
    - Vic noted that he received a call last week from Irene Knight our former contact with Dave's Quick Print.  She informed him that the company has reopened under new management by two former employees. Irene has been rehired and has all our electronic forms on file to be able to continue serving us as before (HLM certificate, Mens Curling Application form, letterhead, special envelopes, etc.).  
    -  It was agreed to save some rental charges by suspending MTS Internet service for the summer. This will be after the Golf Day & Registration Night on June 3.  Service will be restarted in October.  Cable tv service will remain in place throughout the summer as Frank Mitchell had researched this previously and found that the SHAW charges to stop and restart the service balance out any savings that would be gained.
    - Following the meeting President Colin McLachlan treated everyone to Tony Roma's ribs in his appreciation of the Board's support over the last year.
     
  • The next Board meeting is Tuesday June 14th, 2011 at 7:00 p.m.
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    Last modified :  May 22, 2011,  8:30 am