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May 2010 Board Meeting                                               (posted May 23,  2010)

The Board of Directors met on Wednesday May 19, 2010 at 7:00 pm. in the main floor Board Room. 
A few brief highlights of the Board Meeting  :
 
  •  Items carried over from the previous meeting :
    1. "Puck Board" Dividers project
    Rob Cornelius commented that a mock up of the pieces has been done.  The confirmation of screw locations and depth is to be done next.
    2. Misc :
    (i) Calcutta report - Dan Sul reported that he checked with the licensing authority and they said that because the size of the event was under $5K then no formal final report was required.  However, all information should be retained for several years in case an audit is done.
    (ii) facility rental rates - Dan Sul and Brent came up with a set of rates.  The rates appeared to be acceptable at first glance.  It was suggested that these would be rates applicable to only during the curling season.  Frank questioned whether there might be an  existing set of rates that had been developed in the past.  A search of club documents was suggested to be done.  (Nothing was subsequently found by Vic in the cub's "Roster" and "By-Laws" documents.  A review of previous Board Meeting minutes will be done.  House & Finance documents should also be checked.)     
    (iii) Cable tv alternative - no update

  • Correspondence :
    From/to the CCA :
    - "Hittin the Button" email newsletter.   
    From/to the CurlMB : 
    -Letter received re June 5 Annual General Meeting and Business of Curling Seminar. 
    -Email reminders received re Hall of Fame dinner and CurlMB scholarship applications deadlines.
    -Email copy of letter re increase in CurlMB portion of Affiliation fees.
    -Email received re CurlMB Board elections and candidate profiles.
    From/to WCCA : 
    -Emails received for minutes of March 14 meeting and agenda for May 10 meeting
    -Requests received to ice CurlMB 2010-11 events.  A response was sent.
    - Received  copy of WCSA terms of Reference & Wpg Community Sport Policy.     
    From/to others :  
    - Email notifications received re the automatic annual renewals and invoicing of our website Domain Name registry with the CIRA and our 3Essentials website hosting account, 
    - Received our order for DLCC club pins and  Past President pins from Fidler & Sons. 
    - Mailed out letters to the new shareholders approved at last meeting. 
    - Mailed out invitations to members and shareholders re May 25 Annual Meeting & June 11 Golf Day. 
    - Letter from the president of SJASDCL with complaints re food service.  
    - Received Status report From Bruce McBeth re update of Caribou Room along with an invite to visit after our Board Meeting.
    - Email received from Past Pres. Guy McLachlan with 10-11 curling application and notification of his donation made to DLCC through the CCA..

  • House & Finance Committee report :
    -Bruce Kerr circulated a copy of the draft Auditors' Report of Financial Statements April 30, 2010.  Bruce then touched upon some highlights.  The Net Profit from Ice Operations for the year was approximately $32K even with a $1.4K President's tab.. 
    A loan agreement has been signed with the Royal Bank for $945 per month on a 95 month term with a variable rate of prime + 2%.  This agreement needs to be signed on a annual basis. We can make additional payments to pay down the loan during the year like we had done in the past.
    -House & Finance Chair Colin McLachlan read his notes on the House report to be presented at the Annual Meeting.  The final version will be attached with the minutes of that meeting.
  • Membership & Draw Committee :
    - Chairperson Brent Mackie read his report to be presented at the Annual Meeting on May 25th.  It will be attached with the minutes of that meeting.  Doug Mackie had provided Vic with a  Associate Leagues report which will  also be attached to the Annual Meeting minutes.

  • Entertainment Committee :
    -Chairperson Dan Sul read his report for the 25th.  It will be attached with the minutes of that meeting as well.

  • Promotion & Publicity Committee :
    -Chairperson Frank Mitchell read his report intended for the Annual Meeting.    

  • Junior Curling
    - No report was available for our meeting.  Vic will follow up.. 

  • Other Items of Interest
    - We sadly lost another DLCC Past President recently.  Ron Sproule (PP 80-81, HLM 89) passed away on May 10, 2010.
    - Following the Board meeting President Kris Keough hosted a rib dinner in his appreciation of the Board's support over the last year.
    - Several Board members toured the Caribou Lounge in the basement.  Bruce McBeth along with his wife Pat and several others spent many hours this past spring refurbishing the room.  It looks just great.  Bruce has recommended that this room be promoted as a meeting room for Associate leagues, catered meetings of small groups , etc.   

  • The next Board meeting is Wednesday June 16th, 2010 at 7:00 p.m.
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    Last modified : May 23, 2010,  9:00 am